Books: The Cheapest Vacation You Can Buy

{January 19, 2016}   {UTOPiACon 2016} Sponsor Spotlight: Fire Quill Publishing, Sponsorship, and General FAQs


It’s January, and that means UTOPiA 2016 is only 5 months away… I can’t wait!

Utopia 2016 Fight For Your Right

So, it’s time for some details about one of the awesome Utopia sponsors, without whom it just wouldn’t be possible!  Utopia has several amazing sponsors, and the bloggers and I will be highlighting them all month long! So without further ado, I bring you Fire Quill Publishing:


From Fire Quill’s Homepage:

Fire Quill Publishing is located in sunny South Africa. We strive to only publish and distribute pre-eminent novels to our audience, and work to offer superb marketing services to our authors. Each division is run by a team of experts in their respective fields in order to make your experience in the publishing industry as fun and exciting as possible, whilst still offering the highest quality and professionalism.

Fire Quill Publishing operates internationally, and supports international authors.

Our aspiration is to market popular genres such as fantasy, paranormal, and science fiction, in South Africa. However, we are most certainly open to other genres as well. Please visit our Submission Guidelines  for detailed instructions on how to submit your manuscript to Fire Quill Publishing.

From the “Meet the Team” Page:

EricaErika Bester is the founder of Fire Quill Publishers. Her love for novels is beyond words, and she has a unique gift for seeing the potential in each and every author she meets. She values each novel for its own unique story, and believes wholeheartedly in their truly magical ability to reach audiences around the world. Her interests include YA, NA, fantasy, paranormal, and erotica. Her favorite authors of all time are Suzanne Collins, J.R.R Tolkien, Terry Pratchett, George R.R. Martin, Patricia Briggs and many more. You can reach her at

CarlyleCarlyle Labuschage is the co-founder of Fire Quill Publishing. She loves and works in the marketing industry, and has a talent for getting FQP authors‘ novels out into the market place. Other than losing herself in words of othersshe loves to swim, fights for trees, and is a food lover who is driven by her passion for life. Carlyle also writes for IU e-Magazine India, an inspirational non-profit magazine that aims at inspiring the world through words. Carlyle is also the founder of the first annual book drive―Help Build A Library in Africa Project. Her favorite genres are sci-fi, YA, dystopian, and anything with good, well developed characters, plots, and story line. You can reach her at 

For more information about the amazing team at Fire Quill Publishing, head over to their page:

Fire Quill does a lot for Utopia, and we’re so proud to have them as a sponsor!

Give them a follow!


How would YOU like to be a sponsor for Utopia 2016?

Want to Reach Every Attendee?  Sponsor UTOPiA and Prosper!

With an audience, a delivery system, and a hunger that’s growing, the contemporary and paranormal middle grade, young adult, and new adult mania is picking up incredible momentum these days, and UTOPiAcon is the fastest growing conference out there right now that attendees talk about year round!

Reach & grow your audience with intimate access and profile-raising opportunities that eager eyes will see, experience, and be talking about before, during and after the event on their blogs, in texts, through social media and much more!
Contact info [at] for premium sponsor deck and information.

Promotional Opportunities at UTOPiAcon


Thursday or Friday or Saturday, book an EXCLUSIVE party room in the heart of the conference area and host your own private event for up to 400 people!



Day or Nighttime hours available. Email for availability & to book now info [at] with subject line: Private Party
Perfect for:

  • Book Release Parties
  • Publishing House appreciation events
  • Business or Brand launches
  • Educational workshops
  • Fan appreciation Giveaway lunches or dinners
  • and more!

INCLUDED: tables/chairs set-up, trash bins, linens, water
* Catering and Audio/Visual needs not included, but we can work discount with hotel if you require it.  To find out available hours and book your party, email info [at] with subject line: Private Party 


OR, take over the whole room for ONE or TWO full days of the conference



  • six-hour room takeover 10 AM – 4 PM Thursday, June 18 or Friday, June 19
  • room tables, chairs, linens set-up by hotel staff
  • water
  • trash bins
  • ability to change the name of the room — complete branding authority
  • wi-fi, if needed
  • basic, one- mic/p.a. set-up
  • rooms available for 25-400 people


  • six-hour room takeover 10 AM – 4 PM Thursday, June 18
  • six-hour room takeover 10 AM – 4 PM Friday, June 19
  • room tables, chairs, linens set-up by hotel staff
  • water
  • trash bins
  • ability to change the name of the room — complete branding authority
  • wi-fi, if needed
  • basic, one- mic/p.a. set-up for two days
  • rooms available for 25-400 people

* catering, projector/screen, more complex a/v needs and other requests are additional cost. Email for availability & to book now info [at] with subject line: Room Takeover

Other opportunities also available include:


Want to ensure you reach every single attendee, exhibitor and panelist at the 2016 utopia convention at 2015 prices? With over 650 people in attendance at #utopia2016, Welcome Bag insertion is pennies on the dollar per bag no matter how many items you want to give away. You only pay $500 to reach every single person at the convention!

Email with subject line: Welcome Bags to get your swag to everyone at utopiacon!

** We do not accept food or flammable items. While we allow paper, we discourage it due to environmental reasons. If you’re going to use paper, make it useful — a download code or discount offer of some kind. Don’t just create a flier or postcard.


(Only 5 available)

Imagine every attendee carrying your logo, web site or book cover design – from the moment they check in at registration, and months after the show! Upon registration check-in, each attendee will receive a beautiful bag to carry important materials throughout the conference. Your logo will appear along with the utopYA 2015 logo. Sponsorship includes placing an item in the bag (see above) – what exposure! You will be branded as one of the Welcome Bag sponsors in all pre-conference marketing materials!


(Only 1 available)

Every attendee is required to wear a name badge throughout the conference, and lanyards are a great way to enhance your brand and increase your visibility! This is an excellent opportunity to ensure that your name/your book/your web site will literally be in front of every attendee. Sponsorship includes branded lanyards. Your company will be branded as the Lanyard sponsor in all pre-conference marketing materials! Sponsorship includes reduced rate for Summit attendees.

Email  info [at] with subject line Promo Opps to get in front of and in the hands of everyone at utopYAcon!


For more info, visit


FAQs:  You’ve Got Questions? We’ve got answers!

–I would like to be a guest author/ How can I be a part of UTOPiAcon/ How can I get on a panel?

UTOPiAcon is a WRITERS CONFERENCE, so the entire conference is for you in some way. Attendance would benefit your career as a whole.

Because we are absolutely overwhelmed with requests to be on panels, we have developed a process that seems to be working better for all. First we decide the panel topics provided often by your own suggestions. Then we invite the moderators — who have experience, professionalism, and a strong knowledge of the topic — to preside over the panel. Those moderators are then tasked with choosing TWO panelists for that panel whom they feel are best qualified to serve the topic and audience.

The UTOPiAcon team, then fill in any remaining slots with people we feel are qualified to represent the topics and the con well, who the fans have asked for, and/or who round out a diverse and knowledgeable panel.

You can request to be on a panel, but please know that there are no guarantees that you will get chosen. If you feel qualified to be on a panel, please submit the following information to be added to a list:

  • your name
  • links to your books or to your vendor web site if you are a vendor or service provider, not an author.
  • description of your books or service or product.
  • any milestones: including, but not limited to Amazon rank, sales etc., awards you’ve won, high traffic to your blog, number of subscribers/followers, or mentions in the media.
  • topics about which you feel qualified to speak.
  • links to a website or social media profile so we can get to know you better


If you are not chosen it should NOT be considered a reflection of your work. We are simply buried in requests. In fact, we encourage those who have never attended UTOPiAcon before to do so first and get a feel for our community. You do NOT have to be on a panel to participate or massively impact your career at UTOPiAcon. The environment of the panels/sessions is one of engagement and is highly inclusive of audience questions, comments AND expertise. Just because you’re on one side of the session table, doesn’t mean your influence and impact won’t be felt and heard by all. And there are many opportunities outside the panel rooms to network, meet fans, and grow your business.

–Does my ticket get me into UTOPiA Awards?

Yes. This may not be the case in the future, so definitely cool beans to be able to attend both for one price right now. We also have Awards-only tickets for those who only wish to attend the Awards.

–What is the REFUND POLICY?

Full refund for 60 Days from purchase or until March 31, 2016, whichever comes first. Amount minus processing fee after 60 days or until March 31, 2016, whichever comes first. No refunds, transfers or exchanges allowed after March 31, 2016 for any reason.

Full refund for 60 days from purchase or until March 31, 2016, whichever comes first. Fifty percent (50%) refund after 60 days or until March 31st, 2016, whichever comes first. No refunds, transfers or exchanges allowed after March 31, 2016 for any reason.

–How do the Awards work — how are nominees chosen, how do people win, how can I get my books considered?

The UTOPiA Awards Academy was created in 2012. The academy is made up of invited convention guest panelists and moderators. These outstanding members — consisting of authors, editors, designers, models, publishers, producers, agents, book formatters, photographers, and more who are active in the publishing and entertainment industries — are the ones who nominate their peers for award consideration.

Those with the most nominations make it to the final nominee list. Then the public, the fans, vote for the winners. UTOPiAcon founder and full-time staff are not eligible for nomination, nor can they vote in the awards.

–What should I wear to the conference?

Nashville is hotter than Hades in June, but the meeting rooms have been known to be cold at times. We recommend bringing a hoodie or sweater/wrap with you to the indoor meeting spaces. Dress comfortably or as your author brand demands for the con.

–What should I wear to the UTOPiA Awards?

Something you want to have in pictures! Doesn’t have to be super formal, but definitely think hot night out on the town, MTV Awards or prom/first date/TV appearance.

–Is dinner included at the UTOPiA Awards?

Dinner will not be provided at the utopYA Awards. We will be serving hor d’oeuvres at the pre-awards happy hour event, though.

–Can my kid get in free?

Kids under the age of 12 can enjoy UTOPiAcon free of charge, but must be accompanied by a ticketed/badge-holding adult. They are not allowed into the UTOPiA Awards, however, without the purchase of a ticket due to space limitations. If child who has received complimentary admission is found to be older than 12-years-old, badge/admission of child and adult guardian may be revoked, and the guilty parties may be banned from future UTOPiAcon events. This policy is subject to change at any time. PLEASE BE AWARE that some panels focus on mature content not suitable for children.

–Is there daycare?

At this time, daycare is not provided by utopYA, LLC or the venue.

Please be courteous and mindful of other attendees if you do decide to bring your young child with you to panels or UTOPiAcon-sanctioned activites. If your child cries or gets fussy in a panel or keynote, please exit the room with your child until he, she or they are quiet again.

We LOVE kids, but want the UTOPiAcon experience to be one everyone can understand, hear and enjoy together without distraction.

–Can men attend (and participate in) UTOPiAcon?

UTOPiAcon is heavily weighted toward women, who, we felt at the time utopYAcon was created in 2012, were propelling the publishing world forward in new and undiscovered directions. We also feel that UTOPiAcon has the incredible loyalty and vibe it has because the women writers and service providers in the publishing industry right now have made it their place to share, grow, learn and swoon in safety and with confidence while navigating the sometimes daunting business side of the industry. We don’t want them to feel trivialized or embarrassed by asking questions or having crushes on fictional characters. This is a safe haven where the only thing shunned is snobbery and closed mindedness.

We feel that many other cons out there cover a very male-dominated entertainment world. That being said, we DO still invite several men to be on panels – authors, agents, editors, podcasters, husbands, lawyers, managers and many others — because we know there are many amazing men out there contributing to and supporting the industry. It will probably always be weighted in favor of the estrogen; however, men are more than welcome to attend the event in general and we encourage spouses and partners to come so that they can see the wonderful world their loved one has gotten themselves into!!!

And finally, we will always pick male authors who champion strong female characters!


Please be sure and visit the other official bloggers this month! They have information on some of our other great sponsors.

Week 1: Jo Michaels and Maria Pease
Week 2: A Book Vacation and Delphina Miyares
Week 3: Toni Lesatz and Ren Reidy
Week 4: Ashley Bodette and Kathryn Grimes

Utopia Con Blogger Badge



writejomichaels says:

This is gorgeous, Shana! Thank you so much! <3

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